Accelerate Leasing With Instant Tenant Checks
Move applicants through screening, leasing, and compliance checks in a fraction of the time. Automate background checks, collect documents securely, and keep every property running smoothly while reducing vacancy loss and protecting sensitive tenant information.
What Slows Down Property Operations
Leasing teams often wait on credit checks, background searches, and income verification from multiple sources. Those delays directly increase vacancy time and make it harder to secure qualified tenants quickly.
Fair housing regulations require consistent screening standards and detailed audit trails. When teams track decisions manually or across scattered systems, it becomes difficult to prove compliance or maintain accurate records.
Lease agreements, applications, pay stubs, and ID documents often arrive by email, paper, or multiple portals. This creates confusion, slows approvals, and increases the risk of lost or incomplete files during leasing.
How Property Teams Improve With Automation
Automated credit, criminal, and income checks cut screening time from days to minutes, helping teams place qualified tenants without delays.
Built-in audit trails and consistent screening rules reduce compliance risk and make it easier to meet fair housing requirements.
Real-time background data gives teams a clearer picture of each applicant, leading to better leasing decisions and fewer downstream issues.
Faster screening means units turn over quickly, helping owners and managers protect revenue and maintain higher occupancy rates.
Automating paperwork, verification, and document collection removes repetitive tasks so teams can focus on showings, communication, and tenant relationships.
Every check, document, and decision is logged automatically, making audits, reporting, and internal reviews far more accurate and stress-free.
Solutions Built for Property Management
Run credit, criminal, and income checks instantly so teams can approve qualified applicants faster and reduce costly vacancy time.
Create leases, collect signatures, and store documents in one secure place. No more lost paperwork, slow approvals, or scattered files across email threads.
Send updates, share documents, and request missing information through secure channels that keep the applicant and tenant information protected.
Set screening rules that automatically approve, decline, or flag applications. This reduces manual work and ensures consistent, fair housing–aligned decisions.
Encryption, secure storage, and verified identity checks keep personal data protected while supporting compliance during screening and leasing.
Automate rent payments, deposits, and billing workflows, giving property teams accurate, on-time payment tracking without manual follow-up.
Frequently Asked Questions
How can property managers speed up tenant screening without sacrificing accuracy?
Most teams experience slowdowns due to the amount of work needed to manually check an applicant's credit history, run a background check, and verify income. However, using solutions such as instant credit pulls, criminal checks and income verifications enables property management companies to screen applicants for a rental unit in minutes.
This enables property management companies to shorten vacancy periods, increase consistency in decisions regarding applicants, and remove bottlenecks that slow leasing teams down.
What is the best way to verify tenant income quickly and securely?
Verifying an applicant's income typically becomes a back-and-forth process involving the exchange of pay stubs, bank statements and phone calls to employers. With cmVerify suite, property management companies directly connect to banks, obtain information from the IRS, and automatically review applicant documents, confirming income far more reliably.
How do property managers stay compliant with fair housing rules during screening?
Property management companies have a responsibility under federal and state laws to comply with fair housing regulations. Compliance with these regulations involves utilizing consistent screening criteria, maintaining accurate records of the screening process and ensuring that no applicant receives preferential treatment based upon characteristics such as age, sex, color, religion, national origin, disability or familial status.
With automated screening criteria, creating audit trails, and storing all applicant documents electronically, each applicant is screened in a manner that is consistent with fair housing regulations.
How can leasing teams manage leases and applications more efficiently?
Leasing teams for many property management companies continue to juggle paper files, PDFs and email attachments. Centralizing document creation, electronic signatures, and electronic storage of documents for both leases and applications assist property management companies in keeping all application and lease documents in one location. Additionally, this reduces lost documents, expedites the execution of leases, and simplifies the auditing process.
What communication tools help keep applicants moving through the leasing process?
Applicants may become inactive and delay moving forward in the leasing process if they are uncertain about the next step in the process. Communication with applicants via secure messaging, automatic reminders, and secured file sharing enables leasing teams to request documents, provide updates and eliminate gaps in communication with applicants.
The cmEngage suite provides leasing teams with an effective means of communicating with applicants without jeopardizing sensitive information or relying on insecure email conversations.
